A local branch of the national Arts Society charity
Data Protection Policy
The General Data Protection Regulation (GDPR) came into force in the UK from 28 May 2018. The aims are to strengthen and unify data protection for all individuals within and outside the European Union. The legislation gives control back to citizens and residents over their personal data held by organisations, such as The Arts Society, Arun (TASA).
The Committee of TASA have a responsibility to demonstrate compliance with the GDPR by ensuring that data is securely held and processed. The principles of this policy apply to members of TASA and to those who have applied for membership and are on our waiting list.
The following information is collected and stored by TASA. Data marked thus (*) is shared with our parent body, The Arts Society UK:
home address (*)
email address (*)
contact telephone number(s) (*)
methods of payment
This information is used for the administration and management of the Society.
to communicate with members about lectures, events of interest, outings and trips
to process subscription preferences and payments
to distribute by post The Arts Society Magazine
We adhere to the following basic guidelines:
data is not shared outside TASA or The Arts Society UK unless prior consent has been given and/or there are specific and agreed reasons
strong passwords are used and never shared
data is updated and consent refreshed via the membership renewal process and/or the membership application process
access to data is restricted to those on the Committee who need to communicate directly and/or regularly with members
laptops and PCs, used by the Committee, containing members’ personal data, are password protected
committee members’ laptops/PCs have firewall security and adequate protection against known IT threats
paper copies of data are stored securely
committee activity is regularly monitored, to ensure that everyone on the Committee understands the responsibilities in handling and processing personal data
e mail communications with members are sent by means of Blind Copy (BCC)
Members and those on the waiting list are advised that they can ask for their data not to be used for any of the 3 points in item 4, by contacting the Membership Secretary at any time.